The below schedule is in line with requirements laid out by the landlord (Westfield Rise, part of URW).

Changes may occur during the operation and in the case where this incurs we will communicate updates to you.

 

Stall Setup and Design Guidelines

• All vendors are provided with a gazebo, table, chair and a name banner. Equipment will be setup by Five Pillar events.

• Any railings, additional table and chairs must be brought in by the vendor. 

• No flags, political messages, or charity collections (other than Islamic Relief) are permitted at your stall during the event.

• Stalls must be neat, professional, and visually appealing at all times.

• Red sale signs, handwritten signs, and neon signs are not permitted.

• All branding, banners, and promotional materials must be professionally printed and securely displayed.

• Vendors are responsible for keeping their stall area clean, tidy, and free from rubbish throughout the event.

• Boxes, stock, personal belongings, and packaging materials must be kept out of public view.

• Music or amplified sound at stalls is not permitted unless approved by the event organisers.

• Vendors must remain within their allocated stall space and must not obstruct walkways or neighbouring stalls.

• Subletting or sharing stalls without prior approval from the organisers is not permitted.

• All staff working on stalls must conduct themselves professionally and respectfully towards guests, organisers, and neighbouring vendors.

• Vendors selling food products must comply with all food hygiene and allergen regulations.

• No open flames, candles, incense, or hazardous materials are permitted.

• Stall setup must be completed before the event opening time, and dismantling may only begin after the event has officially ended.

• Vendors are responsible for any damage caused to the venue, fixtures, or rented equipment.

• The organisers reserve the right to request removal of any display, product, or behaviour deemed inappropriate for the event environment

ELECTRICAL & SAFETY REQUIREMENTS
• Electrical items must be unloaded first as priority.

All Food related vendors must be ready for health and safety inspection during event 
• All powered equipment must be available for engineer testing immediately
• Any item without valid PAT testing will not be permitted onsite.
• Fire exits and emergency routes must remain clear.

PARKING INFORMATION
• Parking available within Westfield Car Park C near John Lewis
• Height restriction is 2.1 metres
• Larger vehicles must park legally on surrounding roads after unloading

GENERAL REQUIREMENTS
• Stalls must not be left unattended during operational hours.
• Vendors responsible for adequate staffing levels.
• No persons under 16 permitted onsite during setup or breakdown.
• Vendors must comply with instructions from Event Management, Security and Traffic Marshals.

SITE ACCESS A1 Gate – Silver Road Access what3words: ///noon.common.last Google Maps: https://maps.app.goo.gl/c2bz1GUitkFi9C5C8

SETUP CONTACT Shazab – Five Pillar Events WhatsApp Business: 07446 331027

 

 IMPORTANT SETUP INFO

The below timings are for vehicle access only. Please ensure you DO NOT start setting up when your vehicle is on site. Please off load and drive your vehicle out the event area.

• Vehicles must leave immediately after unloading​. If you have heavy loads, bring additional help.

•No vehicles permitted onsite during setup operations

• Hazard lights must remain active during unloading

• Speed limit onsite is strictly 5mph 

You may wish to arrive earlier than your allocated time and park in the carpark and carry stock to event space. Car parking at Westfield is £20 (12-16 hours) £25 (16-24 hours). Please let us know if you wish to attend at a time separate to the one listed for you below.
 

 

 

 

VENDOR LOADING SCHEDULE

Thursday 28th May 2026 22:30 – 02:00 Vendor / retailer deliveries and unloading operations.

23:00-23:45:  • Alasala • Rukhsanas Catering • Corn Dog • LDN Noon  • Sugar Coat Events • Islamic relief
23:45 – 00:30:  • Chai and Chapati • Churros Garcia • Tomato and Pepper • Chipsta • MyoJapanese • MissMatilda UK
00:30 – 01:15: • Ghostburgers • RINCS • Birria Taco • Spudbuds • Tex BBQ • Sofra UK • Ldn Noon
01:15 - 2:00 Upon special request only

Friday 29th May 2026
06:50 – 09:00 Vendor / retailer access and final stock replenishment.
06:50-7.20- Ayah modesque • Samias treasures • Azba uk • Key modesty • Sunnah supplements • Nurify • Learning roots
7.20-7.50- Delice de luxe • WZ Foods • Fauzia cooks • Prophetic Blends • TB Bakehouse • GIOIA • Jabeen UK • Quote lovin
7.50- 8.20- Kitz central • Oud dynasty • Arrayaan scents • New alternative pathway
09:00 ALL VEHICLES OFF THE SQUARE STRICTLY.
10:00 – 20:00 Event live operational hours.
20:00 – 21:00 Vendor / retailer pack down.

Saturday 30th May 2026
07:15 – 09:00 Vendor / retailer deliveries. Please communicate to us on Friday 29th May evening if you need to restock via vehicle access.
09:00 ALL VEHICLES OFF THE SQUARE.
10:00 – 20:00 Event live operational hours.
20:00 – 21:00 Vendor / retailer pack down.

Sunday 31st May 2026
08:00 – 10:00 Vendor / retailer deliveries. Please communicate to us on Saturday 30th May evening if you need to restock via vehicle access.
10:00 ALL VEHICLES OFF THE SQUARE
12:00 – 18:00 Event live operational hours
18:00 – 19:00 Soft vendor / retailer pack down.
19:00 – 03:00 Vehicle movement on/off site
22:30 – 02:00 Removal of event infrastructure

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Please contact us for any information.